Privacy policy
Effective 29 October 2026. This policy covers Vyxo Docs, a service of Vyxotech, available as a mobile app and on the web.
What this app is
Vyxo Docs helps a business create quotations, invoices, delivery notes, purchase orders and credit or debit notes. You are the business. The customers and suppliers you type in are your records, and we only store them for you.
What we collect
- Your account: your name, email address and a password. The password is stored only as a one-way hash, so nobody at Vyxo Docs can read it.
- Your company profile: company name, address, tax number, currency, bank details you choose to show on documents, brand colour, and the logo, signature and stamp you upload.
- Your business records: contacts, items, documents, payments and the settings you choose. These can include names, phone numbers, emails and addresses of your customers.
- Technical data: a session cookie that keeps you signed in, and your IP address, which we use briefly to limit repeated sign-in and code requests.
We do not collect your location, contacts, photos, microphone, camera or advertising ID. Images you upload are only the files you pick.
How we use it
- To run the service: sign you in, show your records, and produce PDFs and print layouts.
- To email you: verification codes, password reset codes, and account deletion codes, from no-reply@vyxotech.com. We do not send marketing email.
- To keep the service safe: limit abuse and fix errors.
Who sees your data
Your records are visible to the people you add to your company. When you turn on sharing for a document, anyone with that private link can view that one document. You can turn sharing off at any time.
We do not sell your data, show ads, or use analytics or advertising trackers. The app loads no third-party scripts, fonts or images. Your data is stored on our hosting provider's servers, which act only as our processor. We may disclose data if the law requires it.
How long we keep it
We keep your data while your account is open. When you delete your account, the data is removed from our database straight away. Server backups made by our hosting provider can hold a copy for a short period before they are overwritten.
Your choices
- You can edit your profile, company details and records in the app, and export documents as PDF and lists as CSV.
- Delete your account: open More → My account → Delete account in the app. If you cannot sign in, use the account deletion page. The company owner's deletion removes the whole company and all its data. A team member's deletion removes only their sign-in.
- To ask about, correct or export your data, write to support@vyxotech.com.
Security
Connections use HTTPS. Passwords are hashed, every query is limited to your company, and email codes expire after 10 minutes. No online service is perfectly secure, so please use a strong password.
Children
Vyxo Docs is for businesses and is not directed to children under 13. We do not knowingly collect their data.
Changes
If we change this policy in a meaningful way, we will update the date above and, for big changes, tell you in the app or by email.
Contact
Vyxotech · support@vyxotech.com